Location: Hybrid / Brooklyn, NY [Travel Required]
Department: Production
Reports To: VP Global Congress Director
Employment Type: Full-Time

ABOUT THE ROLE:

Axios NYC is seeking an Associate Producer to join our growing team. You’ll be part of a creative, tight-knit, collaborative crew that faces challenges with a proactive, solution-forward approach. We pride ourselves in providing white-glove service to our clients while producing standout trade show booths and event installations around the world.

This is a hybrid position based in Industry City, Brooklyn, with on-site event production across the U.S. and globally. Partial remote work will be available once training is complete. Hybrid schedule to be determined by Global Congress Director.

WHAT YOU’LL DO:

Pre- & Post-Event Production

• Assist with trade show research & preparation 

• Partner with Global Congress Director to assist in budget maintenance and tracking throughout the duration of the project to ensure targets are met

• Submit and manage all show service orders (electric, internet, cleaning, etc.)

• Coordinate, process and track small shipments (literature, banners, etc) 

• Vendor communication, ordering & tracking including graphic wraps, banners & literature

• Manage inventory of booth assets and supplies across multiple locations

• Complete and submit damage reports

• Create and oversee packing lists 

• Ensure all tools, assets, and materials are accounted for before and after each show

• Follow and update established production timelines, trackers and checklists

• Maintain clear folder/file organization on Google Drive

• Print and prepare event playbooks and on-site documentation

• Manage media files for on-screen content when applicable 

On-Site & Client Interaction

• Act as primary point of contact for clients, vendors, and labor teams 

• Represent Axios NYC on-site during booth setup, client check-ins, and dismantle

• Oversee labor crews and contractors during installation and dismantle

• Supervise and track all company-owned tools and materials

• Manage lead retrieval systems, ipads, and other devices, including asset returns post-show 

• Ensure shipments are delivered and retrieved by shipping partners on-site

• Oversee booth restocking daily as needed 

WHO WE’RE LOOKING FOR:

• 2+ years of experience in event production, project management, or installations

• Ability to travel and work extended hours during events, including weekends when needed

• Proficient with cloud-based file systems (e.g., Google Drive, Dropbox).

• Excellent professional communication skills (written and verbal)

• Extremely organized and detail-oriented

• Strong understanding of project workflow and logistics

• Comfortable using Google Workspace (Docs, Sheets, Drive)

• Confident and personable in client-facing situations

• A proactive problem-solver who thrives under pressure

• Able to follow direction but confident taking initiative

• Familiarity with booth design and fabrication processes a plus

• Basic graphic design skills/Adobe Suite knowledge a plus (for proofing and ordering print graphics)

• 4-year Bachelor’s degree preferred

WHAT WE OFFER:

• Salary range: $65-75k

• Health Insurance 

• 401k with 3% match 

• Paid time off and company holidays

• Opportunities for travel, growth, and hands-on experience in global events

HOW TO APPLY:

Send your resume, a brief cover letter, and any relevant project examples to info@axiosnyc.com with the subject line: Axios NYC Associate Producer Application